CONTRACTS
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SIN 132-51 / 132-51RC - INFORMATION
TECHNOLOGY PROFESSIONAL SERVICES
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FPDS Class D301
IT Facility Operation & Management |
FPDS Class D302
IT Systems Development Services |
FPDS Class D306
IT Systems Analysis Services |
FPDS Class D307
Automated Information Systems Design and Integration |
FPDS Class D308
Programming Services |
FPDS Class D308-Y2K
Millennium Conversion Services (Y2K |
FPDS Class D311
Data Conversion Services |
FPDS Class D316
IT Network Management Services |
FPDS Class D317
Automated News Services, Data Services, or Other Information
Services |
FPDS Class D399
Other Information Technology Services, Not Elsewhere Classified |
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NOTE: All non-professional
labor categories must be incidental to and used solely to support hardware,
software, and/or professional services, and cannot be purchased separately. |
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Contract Number
GS-35F-4905H |
Period
Covered by Contract
10/17/02 – 04/16/12
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Pricelist
current through Modification FX-47 dated 16 April 2007 |
General Services Administration Federal Supply
Service
Products and ordering information in this Authorized INFORMATION
TECHNOLOGY Schedule Price list is also available on the GSA Advantage! System.
Agencies can browse the GSA Advantage! System by accessing GSA’s Home
Page via Internet at http://www.gsa.gov/ |
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USA Commitment to Promote
Small Business Participation Procurement Programs
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Preamble
DSD Laboratories, Inc. provides commercial products and services
to the Federal Government. We are committed to promoting participation of
small, small disadvantaged and women-owned small businesses in our contracts.
We pledge to provide opportunities to the small business community through
reselling opportunities, mentor-protégé programs, joint ventures,
teaming arrangements, and subcontracting. |
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Commitment
• To actively seek and partner with small businesses.
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• To identify, qualify, mentor and develop small, small disadvantaged
and women-owned small businesses by purchasing from these businesses
whenever practical.
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• To develop and promote company policy initiatives that demonstrates
our support for awarding contracts and subcontracts to small business
concerns.
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• To undertake significant efforts to determine the potential
of small, small disadvantaged and women-owned small businesses to supply
products and services to our company.
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• To insure procurement opportunities are designed to permit
the maximum possible participation of small, small disadvantaged, and
women-owned small businesses.
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• To attend business opportunity workshops, minority business
enterprise seminars, trade fairs, procurement conferences, etc., to
identify and increase small businesses with whom to partner.
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• To publicize in our marketing publications our interest in
meeting small businesses that may be interested in subcontracting opportunities.
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We signify our commitment to work in partnership with small,
small disadvantaged and women-owned small businesses to promote and increase
their participation in Federal Government contracts. To accelerate potential
opportunities please contact Michael A. Sicuranza, phone: (978) 443-9700,e-mail: mas@dsdlabs.com, fax: (978) 443-9738. |
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Information for Ordering Officers
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Geographic Scope of Contract
The geographic scope of this contract is the 48 contiguous
states and the District of Columbia, Alaska, Hawaii and overseas locations |
Contractor Ordering
Address and Payment Information
DSD Laboratories, Inc.
75 Union Ave.
Sudbury, MA 01776
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Ordering Address
Attn: Michael A. Sicuranza (GSA)
DSD Laboratories, Inc.
75 Union Ave.
Sudbury, MA 01776
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Payment Address
DSD Laboratories, Inc. (GSA)
75 Union Ave.
Sudbury, MA 01776
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Contractors are required to accept the Government Purchase
card for payments equal to or less than the micro-purchase threshold for
oral or written delivery orders. Government purchase cards will be acceptable
for payment above the micro-purchase threshold. In addition, bank account
information for wire transfer payments will be shown on the invoice.
Ordering agencies can use the following telephone number to obtain technical
and/or ordering assistance: 978-443-9700
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Liability for Injury or Damage
The contractor shall not be liable for any injury to Government
personnel or damage to Government property arising from the use of equipment
maintained by the Contractor, unless such injury or damage is due to the
fault or negligence of the contractor. |
Statistical Data for Government Ordering
Office Completion of Standard Form 279
| Block 9 |
Order/Modification Under federal Schedule |
| Block 16 |
Data Universal Numbering Systems (DUNS) Number: 17-536-2755 |
| Block 30 |
Block 30: Type of Contractor B- other small business |
| Block 31 |
Woman Owned Business: NO |
| Block 36 |
Contractor’s Taxpayer Identification Number (TIN): 04-265-9094 |
| CAGE code |
:0ABU8 |
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Delivery Schedule
The Contractor shall deliver to destination, within the number
of calendar days after receipt of order (ARO), as set forth below |
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Urgent Requirements
When the Federal Supply Schedule contract delivery period
does not meet the bona fide urgent delivery requirements of an ordering
agency, agencies are encouraged, if time permits, to contact the Contractor
for the purpose of obtaining accelerated delivery. The Contractor shall
reply to the inquiry within three workdays after receipt. The Contractor
in writing shall confirm (telephonic replies.) If the Contractor offers
an accelerated delivery time acceptable to the ordering agency, any order(s)
placed pursuant to the agreed upon accelerated delivery time frame shall
be delivered with this shorter delivery time and in accordance with all
other terms and conditions of the contract |
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Discounts
Prices shown are NET Prices. Basic discounts have been deducted. |
a. Prompt Payment: 0% - 30 days from receipt of invoice or date of acceptance,
whichever is later.
b. Quantity: A discount is not offered for quantity
c. Dollar Value: A discount is not offered for dollar value
d. Government Educational Institutions: A discount is not offered for Government
Special Institutions
e. Other: A discount is not offered for orders different from a –
d above.
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TRADE AGREEMENTS ACT OF 1979, AS AMENDED
All items are U.S. made end products, designated country end
products Caribbean Basin Country end products, Canadian end products, or
Mexican end products as defined in the Trade Agreements Act of 1979, as
amended |
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Statement Concerning Availability of Export Packing
Export packing will be determined on a case-by-case basis
with the ordering customer |
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SMALL REQUIREMENTS
The minimum dollar value of orders to be issued is $2,500.00 |
MAXIMUM
ORDER
Special Item Number 132-51 / 132-51RC – Information Technology
(IT) Professional Services |
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USE OF FEDERAL SUPPLY SERVICE INFORMATION TECHNOLOGY SCHEDULE
CONTRACTS |
In accordance with FAR 8.404
NOTE: Special
ordering procedures have been established for Special Item Numbers
(SINs) 132-51 / 132-51RC
Professional Services and 132-52
EC Services; refer to the terms and conditions (pages 11 –
17) for those SINs
Orders placed pursuant to a Multiple Award Schedule (MAS), using the
procedures in FAR 8.404, are considered to be issued pursuant to full
and open competition. Therefore, when placing orders under Federal Supply
Schedules, ordering offices need not seek further competition, synopsize
the requirement, make a separate determination of fair and reasonable
pricing, or consider small business set-asides in accordance with subpart
19.5. GSA has already determined the prices of items under schedule contracts
to be fair and reasonable. By placing an order against a schedule using
the procedures outlined below, the ordering office has concluded that
the order represents the best value and results in the lowest overall
cost alternative (considering price, special features, administrative
costs, etc.) to meet the Government’s needs. |
Orders placed at or below the micro-purchase
threshold.
Ordering offices can place orders at or below the micro-purchase
threshold with any Federal Supply Schedule Contractor. |
Orders exceeding the micro-purchase
threshold but not exceeding the maximum order threshold
Orders should be placed with the Schedule Contractor that
can provide the supply or service that represents the best value. Before
placing an order, ordering offices should consider reasonably available
information about the supply or service offered under MAS contracts by
using the “GSA Advantage!” on-line shopping service, or by
reviewing the catalogs/price lists of at least three Schedule Contractors
and selecting the delivery and other options available under the schedule
that meets the agency’s needs. In selecting the supply or service
representing the best value, the ordering office may consider:
(1) Special features of the supply or service that are required in effective
program performance and that are not provided by a comparable supply or
service;
(2) Trade-in considerations;
(3) Probable life of the item selected as compared with that of a comparable
item;
(4) Warranty considerations;
(5) Maintenance availability;
(6) Past performance; and
(7) Environmental and energy efficiency considerations.
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Orders exceeding the maximum order threshold.
Each schedule contract has an established maximum order threshold.
This threshold represents the point where it is advantageous for the ordering
office to seek a price reduction. In addition to following the procedures
in paragraph b, above, and before placing an order that exceeds the maximum
order threshold, ordering offices shall
(1) Review additional Schedule Contractors’ catalogs/price lists or
use the “GSA Advantage!” on-line shopping service;
(2) Based upon the initial evaluation, generally seek price reductions from
the Schedule Contractor(s) appearing to provide the best value (considering
price and other factors); and
(3) After price reductions have been sought, place the order with the Schedule
Contractor that provides the best value and results in the lowest overall
cost alternative. If further price reductions are not offered, an order
may still be placed, if the ordering office determines that it is appropriate.
NOTE: For orders exceeding the maximum order threshold, the Contractor may:
(1) Offer a new lower price for this requirement (the Price Reductions clause
is not applicable to orders placed over the maximum order in FAR 52.216-19
Order Limitations)
(2) Offer the lowest price available under the contract; or
(3) Decline the order (orders must be returned in accordance with FAR 52.216-19).
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Blanket Purchase Agreements (BPA's)
The establishment of Federal Supply Schedule BPA's is permitted
when following the ordering procedures in FAR 8.404. All schedule contracts
contain BPA provisions. Ordering office may use BPA's to establish accounts
with Contractors to fill recurring requirements, BPA discounts, and delivery
locations and times. |
Price Reductions
In addition to the circumstances outlined in paragraph c,
above, there may be instances when ordering offices will find it advantageous
to request a price reduction. For example, when the ordering office finds
a schedule supply or service elsewhere at a lower price or when a BPA is
being established to fill recurring requirements, requesting a price reduction
could be advantageous. The potential volume of orders under these agreements,
regardless of the size of the individual order, may offer the ordering office
the opportunity to secure greater discounts. Schedule Contractors are not
required to pass on to all schedule users a price reduction extended only
to an individual agency for a specific order. |
Small Business
For orders exceeding the micro-purchase threshold, ordering
offices should give preference to the items of small business concerns when
two or more items at the same delivered price will satisfy the requirement. |
Documentation.
Orders should be documented, at a minimum, by identifying
the Contractor the item was purchased from, the item purchased, and the
amount paid. If an agency requirement in excess of the micro-purchase threshold
is defined so as to require a particular brand name, product, or feature
of a product peculiar to one manufacturer, thereby precluding consideration
of a product manufactured by another company, ordering office shall include
an explanation in the file as to why the particular brand name, product,
or feature is essential to satisfy the agency’s needs. |
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FEDERAL INFORMATION TECHNOLOGY / TELECOMMUNICATION STANDARDS
REQUIREMENTS |
Federal departments and agencies acquiring products from this
schedule must comply with the provisions of the Federal Standards Program,
as appropriate (reference: NIST Federal Standards Index). Inquiries to determine
whether or not specific products listed herein comply with Federal Information
Processing Standards (FIPS) or Federal Telecommunications Standards (FED-STDS),
which are cited by ordering offices, shall be responded to promptly by the
Contractor |
Federal Information Processing Standards
Publications (FIPS PUBS)
Information Technology products under this Schedule that do
not conform to Federal Information Processing Standards (FIPS) should not
be acquired unless a waiver has been granted in accordance with the applicable
“FIPS Publication.” Federal Information Processing Standards
Publications (FIPS PUBS) are issued by the U.S. Department of Commerce,
National Institute of Standards and Technology (NIST), pursuant to the National
Security Act. Information concerning their availability and applicability
should be obtained from the National Technical Information Service (NITS),
5285 Port Royal Road, Springfield, Virginia 22161. FIPS PUB include voluntary
standards when these are adopted for Federal use. Individual orders for
FIPS PUBS should be referred to the NITS Sales Office, and orders for subscription
service should be referred to the NTIS Subscription Officer, both at the
above address, or telephone number (703) 487-4650 |
Federal Telecommunications Standards
(FED-STDS):
Telecommunications products under this Schedule that do not
conform to Federal Telecommunications Standards (FED-STDS) should not be
acquired unless a waiver has been granted in accordance with the applicable
“FED-STD”. Federal Telecommunications Standards are issued by
the U.S. Department of Commerce. National Institute of Standards and Technology
(NIST), pursuant to National Security Act. Ordering information and information
concerning the availability for FED-STDS should be obtained from the GSA,
Federal Supply Service, Specification Section, 470 East L’Enfant Plaza,
Suite 8100, SW, Washington, DC 20407, telephone number (202) 619-8725. Please
include a self-addressed mailing label when requesting information by mail.
Information concerning their applicability can be obtained by writing or
calling the U.S. Department of Commerce, National Institute of Standards
and Technology, Gaithersburg, MD 20899, telephone number (301) 975-2833. |
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Security Requirements
:In the event security requirements are necessary, the ordering
activities may incorporate, in their delivery orders, a security clause
in accordance with current laws, regulations, and individual agency policy;
however, the burden of administering the security requirements shall be
with the ordering agency. If any costs are incurred as a result of the inclusion
of security requirements, such costs will not exceed ten percent (10%) or
$100,000, of the total dollar value of the order, whichever is lesser. |
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Contract Administration for Ordering Offices
Any ordering office, with respect to any one or more delivery
orders placed by it under this contract, may exercise the same rights of
termination as might the GSA Contracting Officer under provisions of FAR
52.212-4, paragraphs (1) Termination for the Government’s convenience,
and (m) Termination for Cause (See C.1.) |
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GSA ADVANTAGE!
GSA Advantage! is an on-line, interactive electronic information
and ordering system that provides on-line access to vendors’ schedule
prices with ordering information. GSA Advantage! will allow the user to
perform various searches across all contracts including, but not limited
to:
a. Manufacturer;
b. Manufacturer’s Part Number; and
c. Product categories.
The GSA Advantage! Internet address is http://www.fss.gsa.gov/.
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Purchase of Incidental, Non-Schedule Items
For administrative convenience, open market (non-contract)
items may be added to a Federal Supply Schedule Blanket Purchase Agreement
(BPA) or an individual order, provided that the items are clearly labeled
as such on the order, all applicable regulations have been followed, and
price reasonableness has been determined by the ordering activity for the
open market (non-contract) items. |
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Contractor Commitments, Warranties and Representations
For the purpose of this contract, commitments, warranties
and representations include, in addition to those agreed to for the entire
schedule contract:
(1) Time of delivery/installation quotations for individual orders;
(2) Technical representations and/or warranties of products concerning performance,
total system performance and/or configuration, physical, design and/or functional
characteristics and capabilities of a product/equipment/service/software
package submitted in response to requirements which result in orders under
this schedule contract.
(3) Any representations and/or warranties concerning the products made in
any literature, description, drawings and/or specifications furnished by
the Contractor.
b. The above is not intended to encompass items not currently covered by
the GSA Schedule contract.
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Overseas Activities
The terms and conditions of this contract shall apply to all
orders for installation, maintenance and repair of equipment in areas listed
in the price list outside the 48 contiguous states and the District of Columbia,
except as indicated below:
NONE
Upon request of the Contractor, the Government may provide the Contractor
with logistics support, as available, in accordance with all applicable
Government regulations. Such Government support will be provided on a reimbursable
basis, and will only be provided on a reimbursable basis, and will only
be provided to the Contractor’s technical personnel whose services
are exclusively required for the fulfillment of the terms and conditions
of this contract.
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YEAR 2000 WARRANTY – COMMERCIAL
SUPPLY ITEMS
(I-FSS-550-A) (AUG 1997)
As used in this clause, “Year 2000 compliant” means information
technology that accurately processes date/time data (including, but not
limited to, calculating, comparing, and sequencing) from, into, and between
the twentieth and twenty-first centuries and the years 1999 and 2000 and
leap year calculations. Furthermore, Year 2000 compliant information technology,
when used in combination with other information technology, shall accurately
process date/time if the other information technology properly exchanges
date/time data with it.
a. All currently awarded products that are not Year 2000 compliant must
be deleted from this contract no later than December 31, 1999.
b. Any contract modifications, adding new items under clause 552.243-72,
Modifications (Multiple Award Schedule), must meet the warranty requirement
in paragraph c, below.
c. The Contractor warrants that each hardware, software, and firmware
product delivered under this contract shall be able to accurately process
date data (including, but not limited to, calculating, comparing, and
sequencing) from, into, and between the twentieth and twenty-first centuries,
including leap year calculations, when used in accordance with product
documentation provided by the Contractor, provided that all listed or
unlisted product (e.g. hardware, software, firmware) used in combination
with such listed product properly exchange date data with it. If the contract
requires that specific listed products must perform as a system in accordance
with the foregoing warranty, then that warranty shall apply to those listed
products as a system. The duration of this warranty and the remedies available
to the government for breach of this warranty shall be as defined in,
and subject to, the terms and limitations of the Contractor’s standard
commercial warranty or warranties contained in this contract, provided
that notwithstanding any provision to the contrary in such commercial
warranty or warranties, the remedies available to the Government under
this warranty shall include repair or replacement of any listed product
whose non-compliance is discovered and made known to the Contractor in
writing within ninety (90) days after acceptance. Nothing in this warranty
shall be construed to limit any rights or remedies the Government may
otherwise have under this contract with respect to defects other than
Year 2000 performance.
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BLANKET PURCHASE AGREEMENTS
(BPA's):
Federal Acquisition Regulation (FAR) 13.201 (a) defines Blanket
Purchase Agreements (BPA's) as “…a simplified method of filling
anticipated repetitive needs for supplies or services by establishing ‘charge
accounts’ with qualified sources of supply.” The use of Blanket
Purchase Agreements under the Federal Supply Schedule Program is authorized
in accordance with FAR 13.202 (c) (3), which reads, in part, as follows:
“BPA's may be established with Federal Supply Schedule Contractors,
if not inconsistent with the terms of the applicable schedule contract.”
Federal Supply Schedule contracts contain BPA provisions to enable schedule
users to maximize their administrative and purchasing savings. This feature
permits schedule users to set up “accounts” with Schedule Contractors
to fill recurring requirements. These accounts establish a period for the
BPA and generally address issues such as the frequency of ordering and invoicing,
authorized callers, discounts, delivery locations and times. Agencies may
qualify for the best quantity/volume discounts available under the contract,
based on the potential volume of business that may be generated through
such an agreement, regardless of the size of the individual orders. In addition,
agencies may be able to secure a discount higher than that available in
the contract based on the aggregate volume of business possible under a
BPA. Finally, Contractors may be open to a progressive type of discounting
where the discount would increase once the sale accumulated under the BPA
reach certain prescribed levels. Use of a BPA may be particularly useful
with the new Maximum Order feature. See the Suggested Format, contained
in this Schedule Price list, for customers to consider when using this purchasing
tool.
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CONTRACTOR TEAM ARRANGEMENTS
Federal Supply Schedule Contractors may use “Contractor
Team Arrangements” (see FAR 9.6) to provide solutions when responding
to a customer agency requirement. The policy and procedures outlined in
this part will provide more flexibility and allow innovative acquisition
methods when using the Federal Supply Schedules. See the additional information
regarding Contractor Team Arrangements in this Schedule Price list |
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TERMS
AND CONDITIONS APPLICABLE TO INFORMATION TECHNOLOGY (IT)
PROFESSIONAL SERVICES (SPECIAL ITEM NUMBER 132-51 / 132-51RC )
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SCOPE
a. The prices, terms and conditions stated under Special Item
Number ,132-51 / 132-51RC Information Technology Professional
Services apply exclusively to IT Services within the scope of
this Information Technology Schedule.
b. The Contractor shall provide services at the Contractor’s
facility and/or at the Government location, as agreed to by the
Contractor and the ordering office.
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For IT Professional Services
Priced On GSA Schedule At Hourly Rates
(1) FAR 8.402 contemplates that GSA may occasionally find it necessary
to establish special ordering procedures for individual Federal
Supply Schedules or for some Special Item Numbers (SINs) within
a Schedule. GSA has established special ordering procedures for
IT professional services that are priced on schedule at hourly
rates. These special ordering procedures, which are outlined herein,
take precedence over the procedures, in FAR 8.404.
(2) The GSA has determined that the rates for IT professional services contained
in this price list are fair and reasonable. However, the ordering office
using this contract is responsible for considering the level of effort and
mix of labor proposed to perform a specific task being ordered and for making
a determination that the total firm-fixed price or ceiling price is fair
and reasonable.
(3) When Ordering IT Professional Services, Ordering Offices Shall –
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Prepare a Request for Quotation
A) A performance-based Statement Of Work that outlines, at
a minimum, the work to be performed, location of work, period of performance,
deliverable schedule, applicable standards, acceptance criteria, and any
special requirements (i.e., security clearances, travel, special knowledge,
etc.) should be prepared.
(B) A Request for Quotation should be prepared, which includes the performance-based
Statement Of Work and requests the contractors submit either a firm-fixed
price or a ceiling price to provide the services outlined in the Statement
Of Work. A firm-fixed price order shall be requested, unless the ordering
office makes a determination that it is not possible at the time of placing
the order, to estimate accurately the extent or duration of the work, or
to anticipate cost with any reasonable degree of confidence. When such a
determination is made, a labor hour or time-and-materials proposal may be
requested. The firm-fixed price shall be based on the hourly rates in the
schedule contract and shall consider the mix of labor categories and level
of effort required performing the services described in the Statement of
Work. The firm-fixed price of the order should also include any travel costs
or other incidental costs related to performance of the service ordered,
unless the order provides for reimbursement of travel costs at the rates
provided in the Federal Travel or Joint Travel Regulations. A ceiling price
must be established for labor hour and time and material orders.
(C) The Request for Quotation may request the contractors, if necessary
or appropriate, submit a project plan for performing the task and information
on the Contractor’s experience and/or past performance performing
similar tasks.
(D) The Request for Quotation shall notify the Contractors of what basis
will be used for selecting the contractor to receive the order. The notice
shall include the basis for determining whether the contractors are technically
qualified and provide an explanation regarding the intended use of any experience
and/or past performance information in determining technical acceptability
of responses. If consideration will be limited to Schedule Contractors who
are small business concerns, as permitted by paragraph (ii) (A) below, the
Request for Quotations shall notify the contractor that will be the case.
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Transmit
the Request for Quotation to Contractors
A) Based upon an initial evaluation of catalogs and price lists,
the ordering office should identify the contractors that appear
to offer the best value (considering the scope of services offered,
hourly rates and other factors, such as Contractors’ locations,
as appropriate). When buying IT professional services under SIN
132-51 / 132-51RC, ONLY the ordering office, at its discretion,
may limit consideration to those Schedule Contractors that are
small business concerns. This limitation is not applicable when
buying supplies and/or service under other SINs as well as SIN132-51
/ 132-51RC . The limitation may only be used when at least three
(3) small businesses that appear to offer services that will meet
the agency’s needs are available, if the order is estimated
to exceed the micro-purchase threshold.
(B) The Request for Quotation should be to three (3) contractors
if the proposed order is estimated to exceed the micro-purchase
threshold, but not to exceed the maximum order threshold. For
proposed orders exceeding the maximum order threshold, the Request
for Quotation should be approved to additional contractors that
offer services that will meet the agency’s needs. Ordering
offices should strive to minimize the contractors’ costs
associated with responding to Requests For Proposals for specific
orders. Requests should be tailored to the minimum level necessary
for adequate evaluation and selection for order placement.
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Evaluate Proposals And Select
The Contractor To Receive The Order
After responses have been evaluated against this factor
identified in the Request for Quotation, the order should be placed with
the Schedule Contractor that represents the best value and result in the
lowest overall cost alternative (considering price, special qualification,
administrative costs, etc.) to meet the Government’s needs.
(4) The establishment of Federal Supply Schedule Blanket Purchase Agreements
(BPA's) for recurring services is permitted when the procedures outlined
herein are followed. All BPA's for services must define the services that
may be ordered under the BPA, along with delivery or performance time
frames, billing procedures, etc. The potential volume of orders under
BPA's, regardless of the size of individual orders, may offer the ordering
office the opportunity to secure volume discounts. When establishing BPA's
ordering offices shall –
(i) Inform contractors in the Request for Quotation (based on the agency’s
requirement) if a single BPA or multiple BPA's will be established, and
indicate the basis that will be used for selecting the contractors to
be awarded the BPA's
(A) SINGLE BPA: Generally, a single BPA should be established when the
ordering office can define the tasks to be ordered under the BPA, and
establish a firm-fixed price or ceiling price for individual tasks or
services to be ordered. When this occurs, authorized users may place the
order directly under the established BPA when the need for service arises.
The Schedule Contractor that represents the best value and results in
the lowest overall cost alternative to meet the agency’s needs should
be awarded the BPA.
(B) MULTIPLE BPA's: When the ordering office determines multiple BPA's
are needed to meet its requirements, the ordering office should determine
which contractors can meet any technical qualifications before establishing
the BPA's When multiple BPA's are established, the authorized users must
follow the procedure in (3) (ii) (B) above, and then place the order with
the Schedule Contractor that represents the best value and results in
the lowest overall cost alternative to meet the agency’s needs.
(ii) Review BPA's periodically. Such reviews shall be conducted at least
annually. The purpose of the review is to determine whether the BPA still
represents the best value (considering price, special qualifications,
etc.) and result in the lowest overall cost alternative to meet the agency’s
needs.
(5) The ordering office should give preference to small business concerns
when two or more contractors can provide the services at the same firm-fixed
price or ceiling price.
(6) When the ordering office’s requirement involves both products
as well as IT professional services, the ordering office should total
the prices for the products and the firm-fixed price for the services
and select the contractor that represents the greatest value in terms
of meeting the agency’s total needs.
(7) The ordering office, at a minimum, should document orders by identifying
the contractor the services were purchased from, the services purchased,
and the amount paid. If, other than a firm-fixed price order is placed,
such documentation should include the basis for the determination to use
a labor-hour or time-and-materials order. For agency requirements in excess
of the micro-purchase threshold, the order field should document the evaluation
of Schedule Contractors’ proposals that formed the basis for the
selection of the contractor that received the order and the rationale
for any trade-off made in making the selection.
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Procedures for Other Services
Available on Schedule at Fixed Prices for Specifically Defined Services
or Tasks
Orders placed pursuant to a Multiple Award Schedule (MAS),
using the procedures to full and open competition. Therefore, when placing
orders under Federal Supply Schedules, ordering offices need not seek further
competition, synopsize the requirement, make a separate determination of
fair and reasonable pricing, or consider small business set-asides in accordance
with subpart 19.5. GSA has already determined the prices of items under
schedule contracts to be fair and reasonable. By placing an order against
a schedule using the procedures outlined below, the ordering office has
concluded that the order represents the best value and results in the lowest
overall cost alternative (considering price, special features, administrative
costs, etc.) to meet the Government’s needs |
Orders placed at or below the
micro-purchase threshold.
Ordering offices can place orders at or below the micro-purchase
threshold with any Federal Supply Schedule Contractor |
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Orders exceeding the micro-purchase
threshold but not exceeding the maximum order threshold
Orders should be placed with the Schedule Contractor that
can provide the supply or service that represents the best value. Before
placing an order, ordering offices should consider reasonably available
information about the service offered under MAS contracts by using the “GSA
Advantage!” on-line shopping service, or by reviewing the catalogs/price
lists of at least three Schedule Contractors and selecting the delivery
and other options available under the schedule that meets the agency’s
needs. In selecting the service representing the best value, the ordering
office may consider-
(i) Special features of the service that are required in effective program
performance and that are not provided by a comparable service; and
(ii) Past performance.
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Orders exceeding the maximum
order threshold.
Each schedule contract has an established maximum order threshold.
This threshold represents the point where it is advantageous for the ordering
office to seek a price reduction. In addition to following the procedures
in paragraph b, above, and before placing an order that exceeds the maximum
order threshold, ordering offices shall—
(i) Review additional Schedule Contractors’ catalogs/price lists or
use the “GSA Advantage!” on-line shopping service;
(ii) Based upon the initial evaluation, generally seek price reductions
from the Schedule Contractor(s) appearing to provide the best value (considering
price and other factor); and
(iii) After price reductions have been sought, place the order with the
Schedule Contractor that provides the best value and results in the lowest
overall cost alternative. If further price reductions are not offered, an
order may still be placed if the ordering office determines that it is appropriate.
NOTE: For orders exceeding the maximum order threshold, the Contractor may:
(A) Offer a new lower price for this requirement (the Price Reductions Clause
is not applicable to orders placed over the maximum order in FAR 52.216-19
Order Limitations);
(B) Offer the lowest price available under the contract; or
(C) (Decline the order (orders must be returned in accordance with FAR 52.216-19)
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Blanket purchase
agreements (BPA's).
The establishment of Federal Supply Schedule BPA's is permitted
when following the ordering procedures in FAR 8.404. All schedule contracts
contain BPA provisions. Ordering offices may use BPA's to establish accounts
with Contractors to fill recurring requirements. BPA's should address the
frequency of ordering and invoicing, discounts, and delivery locations and
times. |
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Price reductions
In addition to the circumstances outlined in paragraph (3),
above, there may be instances when ordering offices will find it advantageous
to request a price reduction. For example, when the ordering office finds
a schedule service elsewhere at a lower price, or when a BPA is being established
to fill recurring requirements, requesting a price reduction could be advantageous.
The potential volume of orders under these agreements, regardless of the
size of the individual order, may offer the ordering office the opportunity
to secure greater discounts. Schedule Contractors are not required to pass
on to all schedule users a price reduction extended only to an individual
agency for a specific order. |
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Small business
For orders exceeding the micro-purchase threshold, ordering
offices should give preference to the items of small business concerns when
two or more items at the same delivered price will satisfy the requirement. |
Documentation
Orders should be documented, at a minimum, by identifying
the Contractor the item was purchased from, the item purchased, and the
amount paid. If an agency requirement in excess of the micro-purchase threshold
is defined so as to require a particular brand name, product, or feature
of a product peculiar to one manufacturer, thereby precluding consideration
of a product manufactured by another company, the ordering office shall
include an explanation in the file as to why the particular brand name,
product, or feature is essential to satisfy the agency’s needs |
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Order
Agencies may use written orders, EDI orders, Blanket Purchase
Agreements, individual purchase orders, or task orders for ordering services
under this contract. Blanket Purchase Agreements shall not extend beyond
the end of the contract period; all services and delivery shall be made
and the contract terms and conditions shall continue in effect until the
completion of the order. Orders for tasks, which extend beyond the fiscal
year for which funds are available, shall include FAR 52.232-19 Availability
of Funds for the Next Fiscal Year. The purchase order shall specify the
availability of funds and the period for which funds are available.
b. All task orders are subject to the terms and conditions of the contract.
In the event of conflict between a task order and the contract, the contract
will take precedence.
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Performance of Services
a. The Contractor shall commence performance of services on
the date agreed to by the Contractor and the ordering office.
b. The Contractor agrees to render services only during normal working hours,
unless otherwise agreed to by the Contractor and the ordering office.
c. The Contractor guarantees the satisfactory completion of the IT/EC Services
performed under the task order and that all contract personnel utilized
in the performance of IT/EC services under the task order shall have the
education, experience and expertise as stated in the task order.
d. Any Contractor travel required in the performance of IT/EC Services must
comply with the Federal Travel Regulation or Joint Travel Regulations, as
applicable, in effect on the date(s) the travel is performed. Established
Federal Government per diem rates will apply to all Contractor travel. Contractors
cannot use GSA city pair contracts.
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Inspection of Services
The Inspection of Services – Fixed Rate (AUG 1996) clause
at FAR 52.246-4 applies to firm-fixed price orders placed under this contract.
The Inspection-Time-and-Materials and Labor-Hour (JAN 1986) clause at FAR
52.246-6 applies to time-and-materials and labor-hour orders placed under
this contract. |
Responsibilities of the Contractor
The Contractor shall comply with all laws, ordinances and
regulations (federal, state, city, or otherwise) covering work of this character |
Responsibilities of the Government
Subject to security regulations, the ordering office shall
permit Contractor access to all facilities necessary to perform the requisite
IT/EC Services. |
INDEPENDENT CONTRACTOR
All IT/EC Services performed by the Contractor under the terms
of this contract shall be as an independent contractor, and not as an agent
or employee of the Government. |
Organizational Conflicts of Interests
a. Definitions
“Contractor” means the person,
firm, unincorporated association, joint venture, partnership, or corporation
that is a party to this contract.
“Contractor and its affiliates”
and “Contractor or its affiliates” refers to the Contractor,
its chief executives, directors, officers, subsidiary affiliates, subcontractors
at any tier, consultants, any joint venture involving the Contractor, any
entity into or with which the Contractor subsequently merges or affiliates,
or any other successor or assignee of the contractor.
An “Organizational conflict of interest” exists when the nature
of the work to be performed under a proposed Government contract, without
some restriction on activities by the Contractor and its affiliates, may
either
(i) Result in an unfair competitive advantage to the Contractor or its affiliates
or
(ii) Impair the Contractor’s or its affiliates’ objectivity
in performing contract work.
b. To avoid an organization or financial conflict of interest and to avoid
prejudicing the best interests of the Government, ordering offices may place
restrictions on the Contractors, its affiliates, chief executives, directors,
subsidiaries and subcontractors at any tier when placing orders against
schedule contracts. Such restrictions shall be consistent with FAR 9.505
and shall be designed to avoid, neutralize or mitigate organizational conflicts
of interest that might otherwise exist in situations related to individual
orders placed against the schedule contract. Examples of situations, which
may require restrictions, are provided at FAR 9.508.
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INVOICES
The Contractor, upon completion of the work ordered, shall
submit invoices for IT/EC services. The ordering office on individual orders
may authorize progress payments if appropriate. Progress payments shall
be based upon completion of defined milestones or interim products. Invoices
shall be submitted monthly for recurring services performed during the preceding
month. |
PAYMENTS
For firm-fixed price orders, the Government shall pay the
Contractor, upon submission of proper invoices or vouchers, the prices stipulated
in this contract for services rendered and accepted. Progress payments shall
be made only when authorized by the order. For time-and-materials orders,
the Payments under Time-and-Materials and Labor-Hour Contracts (Alternate
I (APR 1984)) at FAR 52.232-7 apply to time-and-materials orders placed
under this contract. For labor-hour orders, the Payment under Time-and-Materials
and Labor-Hour Contracts (FEB 1997) (Alternate II (JAN 1996)) at FAR 52.232-7
applies to labor-hour orders placed under this contract |
RESUMES
Resumes shall be provided to the GSA Contracting Officer or
the user agency upon request. |
INCIDENTAL SUPPORT COSTS
support costs are available outside the scope of this contract.
The costs will be negotiated separately with the ordering agency in accordance
with the guidelines set forth in the FAR |
APPROVAL OF SUBCONTRACTS
The ordering activity may require that the Contractor receive,
from the ordering activities Contracting Officer, written consent before
placing any subcontract for furnishing any of the work called for in a task
order |
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